What are the costs?
The municipality records important life events in the civil registry. If you need to prove a birth, decease, marriage, divorce or partner registration, you need a copy or extract from the civil registry.
A copy (afschrift) contains all the data from the certificate from the civil registry. An extract (uittreksel) contains limited information from the certificate.
The municipality Voorschoten works with eIDAS: the European electronic identification and trust services. For more information on eIDAS.
You request a copy or extract of civil status at the municipality where the certificate initially is made. Clearly indicate on your request why you need the extract or copy. It is also possible to request an international version.
It is possible to request an extract for the following persons:
An international extract can be received in several languages. If you need an international extract, mention this in your request. A copy of civil status is only provided in Dutch. Whenever the municipality does not provide a particular language, you can let the extract be translated by a sworn translator.
You can authorize another person to request the extract for you. In this case, you should let them bring a letter, stating the following:
Make sure that the person that is being authorized, has a copy of your identification card.
If you possess an DigiD or eIDAS, you can fill in the digital form.
You retrieve the copy or extract yourself at the municipality. Make sure to bring a valid identity document, such as a passport, driving license or Dutch identity card).
It is possible that you give someone the authority to retrieve the copy or extract civil status from the municipality for you. To do this you need to write a letter stating that you give someone the authority to do this. Also state the reason for your request. The letter must be signed by you and that person you want to give authority to. The authorized person needs to bring this letter to the municipality, together with his or her identification and a copy of your identification.
If you need the extract for international use, indicate this when you make the request. You will receive the extract in a special form and in multiple languages.